Application Instructions

ONLINE APPLICATION INSTRUCTIONS

Thank you for participating in the Wyoming Community Foundation online grant application process. To be eligible for support, your organization must be a 501(c)(3). We are not able to provide funding directly to individuals.

Smart Guidelines

When filling out the application, please keep the following SMART guidelines in mind:

  • Specific – Who, what, where, when, and why? What does the organization hope to accomplish with the funding?
  • Measurable – How much? How many? What will you see change as a result of implementation? How will you know you have been successful?
  • Attainable – Do you have the staff, board, financing and or other resources to accomplish your goal?
  • Report – Is the expected result realistic and is there a plan to communicate the result?
  • Time-related – Can the goal as described in the proposal be achieved in a 12 month period?
Submission Deadlines
Application Deadline DatesNotification Dates
June 15September 15
December 15March 15
 

*Other specific guidelines may apply for specific grants.

Applications are due by 11:59 pm on the deadline date. If the deadline date falls on a weekend or holiday, applications are accepted on the next business day until 11:59 pm.

Once we receive your completed online application, an automated response of receipt will be sent to you.

Your application will be reviewed by WYCF staff, local boards, advisory committees and the Wyoming Community Foundation board.

If the program for which you are requesting funds takes place or concludes during the review period, your application will be automatically declined.

Application Completion and Submission Instructions

Do not attempt to format your application. 

Examples: Do not use bullet points, tabs, double spacing. Use only numbers (no commas or $).

  1. There is no time limit on entering data in the online application (it will not “time out”). A save option is provided so that you don’t need to complete the application in one sitting. Click the “Save and Finish Later” button on the bottom center of any page and you will exit the application and be returned to your account screen. You will lose your information if you use the browser navigation buttons or close your browser.
  2. You may move between pages without completing some fields. You may also view your full proposal at any time by clicking on “View Application.” This feature will also allow you to print your application so far.
  3. If you experience technical difficulties that aren’t addressed here, please call Kevin Rossi at 307.721.8300 or email Kevin@wycf.org.
  4. After completing the application, a preview page will display your answers and you will have the option to edit.
  5. IMPORTANT: Once you have submitted your application, it will no longer be accessible to you.
  6. You will receive an e-mail confirmation that your submission has reached us.
Project Budget Narrative

A budget narrative is also sometimes referred to as the budget justification. The narrative serves two purposes: it should explain how the costs were estimated and it justifies the needs for the cost. Ideally you will concentrate on the line items that you used for the project budget attachment submitted in the electronic application. Focus on the line items for which you are requesting funding and any unusual line items. For example, if all of the funds you are requesting will go toward a consultant, why is the consultant critical to the success of your project? You may want to include some timeline information in the narrative if it is relevant to funding. Also, be careful to differentiate between committed and pending revenue sources. If your budget includes in-kind donations, then you should disclose calculations on the dollar value of the in-kind donations. Get the project budget form here.

If you have requested funds for general operating, then use this section to justify why you have requested general operating support and/or to discuss your organization’s financial strategy in the coming years.

Attachments

To complete your application you are required to submit several attachments. Create these documents in advance and save them using the headers listed below i.e. Project Budget, Current Organization Budget, FYE Income Statement, and FYE Balance Sheet.

 

You may submit these pieces as an Excel spreadsheet, PDF, or Word document.

 

  1. Project Budget – Your project budget may be submitted in any format but you must include projected expenses and revenues. A sample project budget template is available on the grants portion of the website. You may submit this piece as an Excel spreadsheet, PDF, or Word document. This is a required attachment unless you are requesting a grant for general operating funds.
  2. Organization Budget – You must submit your total annual budget for the current fiscal year, unless the program occurs in the following year; then submit the following year’s budget. You may submit this piece as an Excel spreadsheet, PDF, or Word document.
  3. Fiscal Year End (FYE) Income Statement – Also referred to as a profit and loss statement (P&L), earnings statement, operating statement or statement of operations. It is the financial statement that indicates all revenue, expenses charged against revenue, and your net income. We would like your most recently completed fiscal year end (FYE) Income Statement. You may submit this piece as an Excel spreadsheet, PDF, or Word document.
  4. Board of Directors List – Please include a current list of all members of your organization’s board of directors. You may submit this piece as an Excel spreadsheet, PDF or Word document.
  5. FYE Balance Sheet –  This is a summary of the financial balances of your organization. Assets, liabilities, and ownership equity are listed as of a specific date, such as the end of the financial year. A balance sheet provides us a snapshot of an organization’s financial condition. We would like your most recently completed fiscal year end (FYE) Balance Sheet. You may submit this piece as an Excel spreadsheet, PDF, or Word document.
  6. Letter of Fiscal Sponsorship – NOT required for most applicants. If you do not have your own 501(c)(3), and you are using another organization’s nonprofit status, we require a letter of fiscal sponsorship stating that grants received will be managed by the nonprofit organization. We will also need your fiscal sponsor’s financial information. You may submit this piece as an Excel spreadsheet, PDF, or Word document.
Organizations Seeking Multiple Grants

In most cases, nonprofit organizations that have been granted funds from WYCF may not submit additional applications until the previous grant has been closed out. This may be done through submission of a final report. 

However, there are some special exceptions for statewide organizations serving multiple communities.

WYCF determines your eligibility to submit multiple applications on a case-by-case basis. Please contact kevin@wycf.org to discuss the best way to submit applications that meet the needs of your program.

Please visit our FAQ section for more information about the WYCF grants process.

Mission: The Wyoming Afterschool Alliance is a statewide network working to create the conditions for young people to reach their full potential. We are a priority fund of the Wyoming Community Foundation.

WYOMING AFTERSCHOOL ALLIANCE

1472 N. 5th Street, Suite 201
Laramie, WY 82072
Phone: 307-721-8300

 

AFTERSCHOOL PROGRAMS IN WYOMING ARE HIGH-QUALITY, EDUCATION-FOCUSED, SAFE PLACES FOR ALL OF WYOMING’S YOUTH. QUALITY PRACTICES HELP MAKE THIS POSSIBLE!

 

WYOMING PROGRAM QUALITY PRACTICES

(PQPs) are research-based guidelines that provide a common understanding of the essential components of quality practice in afterschool and youth development programs.

The PQPs provide programs, communities and stakeholders with a way to voluntarily examine the quality of programs and to engage in important discussions about program quality. They set the stage for development of a comprehensive and coordinated system of services that will best serve Wyoming’s children and youth. Most of all, they send the message that we believe quality is important, and we hold ourselves accountable for improving quality.

Download the PQPs (Updated in March 2022)

WYOMING PROGRAM QUALITY PRACTICES WEBINAR

The Wyoming Afterschool Alliance with assistance from National Institute on Out-of-School Time (NIOST – http://www.niost.org/) produced an informative 20-minute webinar to walk through the PQPs and information about how to put them into practice in your afterschool program!

  • Section 1: Introduction to the Wyoming Program Quality Practice
  • Section 2: Putting the PQPs into Practice
  • Section 3: Connecting Quality

The webinar was produced in partnership with Wyoming afterschool professionals: Tamera Allen – Program Director of Double AAces in Weston County SD #1, Karen Bierhaus – Education Consultant with 21st CCLC at the Wyoming Department of Education, Shannon Christian – Executive Director of the Worland Youth Learning Center, Kei Owen – former Grant Assistant with the Natrona County Prevention Coalition, Tamra Petersen – Program Coordinator with the Uinta County BOES Education Center, and Christine Turner – former Program Director with Lincoln County School District #1.

Watch the PQP Webinar

WYOMING PROGRAM QUALITY PRACTICES USER GUIDE

This user guide describes how the PQPs fit into WYAA’s quality improvement efforts and offers concrete ways to use the PQPs. All school age, afterschool, and youth development programs in Wyoming can use this guide to improve their programming. This guide may also be a resource for families, community members, funders, and advocates who partner with program providers to improve outcomes for children and youth.

The user guide provides context for the eight domains of the PQPs:

  1. Physical Environment, Curriculum, and Program Activities
  2. Assessment, Planning, and Improvement
  3. Relationships
  4. Child and Youth Engagement
  5. Families and Communities
  6. Safety, Health, and Wellness
  7. Leadership and Administration
  8. Professional Development

Download the User Guide

WYOMING PROGRAM QUALITY PRACTICES SELF ASSESSMENT

This tool was designed to help afterschool and youth development professionals develop high-quality out-of-school time programs. It may also be a useful checklist for families. This self-assessment is a companion to the PQPs, which are based on research on best practices in programs for afterschool and youth development.

Download the Self Assessment Tool

CORE COMPETENCIES

The National Afterschool Alliance’s Core Knowledge and Competencies enable afterschool and youth development practitioners to demonstrate expertise and gain a higher level of recognition within their communities–particularly from school officials–that has long been sought after.

Check out the Core Competencies

THE STATE OF AFTERSCHOOL PROGRAMMING IN WYOMING: AN ASSESSMENT OF NEEDS AND PERCEPTIONSS

In 2010, the Wyoming Afterschool Alliance, a C.S. Mott Foundation Statewide Afterschool Network and an initiative of the Wyoming Community Foundation, launched a research project to survey the capacity of public and private afterschool systems and to assess their effectiveness across Wyoming.

Download the Executive Summary.

Download the Wyoming Afterschool Quality Improvement Three-Year Initiative.

APAS – AFTERSCHOOL PROGRAM ASSESSMENT SYSTEM

Program assessment is invaluable to creating the highest quality afterschool programs. WYAA, with support from National Institute of Out of School Time (NIOST) implemented the initiative.

Outcomes from APAS include:

  • An upward trend in attitudes, skills and behaviors of youth
  • Peer networking and relationship building between programs
  • A statewide shared vision and understanding of high quality afterschool and OST programming

Learn more.

WYOMING CAREER DEVELOPMENT SYSTEM REPORT

The Wyoming Career Development System Report identifies six components of a comprehensive career development system and makes recommendations for advancing each component in Wyoming. A cross-sector, continuum approach (one that supports those who serve a broad range of ages) is the most cost-effective way to provide quality programming for children and youth. With this in mind, these recommendations build on current systems and initiatives established in the early childhood field.

Download the Summary document. 

Download the Report.